Please see below the notice of this years AGM, this year's agenda, and minutes from the 2019 AGM are shown below.
Current Covid restrictions do not allow us to hold the meeting in the normal way so it will be held via Zoom.
To register your interest in attending the meeting please mail
richardpolley@virginmedia.com
For those who register, a link for the meeting will be mailed closer to the meeting date.
EAGCC: Annual General Meeting: Monday 23rd November 2020
at 8pm via Zoom
Agenda
1. Apologies for absence
2. Minutes of 2019 AGM (below)
3. Matters Arising
4. Chairman’s Report
5. Secretary’s Report
6. Treasurer’s Report
7. Child Welfare Officer’s Report
8. Election of Officers
9. Clubmark
10. AOB
EAG CC: Minutes of AGM held at the Pavilion: 09/11/19 at 10.00am
Present:
N. Brinded, R. Polley, R. Parker, D. Stovell, K. Spicer, D. Wyatt, M. Purser, J. Purser, S.
Collins, T. Collins, T. Chambers, K. Cutter, C. Murphy, M. Murray, M. Cutter, V. Wrycraft,
J. Vickers, S. Mills
Apologies:
E. Wyatt
Minutes of Previous AGM:
These were accepted unanimously (proposed, D. Stovell: seconded, R. Parker)
Matters Arising
None.
Chairman’s Report:
RP reported that the club had had an excellent season on the field, and thanked the sponsors and committee for all their hard work. He referred to the club’s community involvement via the village music festival, friendship group and help with clearing the Heath. The new licence negotiated with the Parish Council had been signed at the beginning of the year. He also outlined the problems with subsidence in the pavilion. This will be costly to put right, but the ECB are keen to help, and it is to be hoped that we can take the opportunity to carry out some modernisation work as well, especially in relation to women’s facilities. Our new groundsmen, Craig Scott, has been producing good pitches.
Secretary’s Report:
NB reported on the regionalisation of TC Division 8, in addition to Division 9, which means that more Division 9 teams will be joining our 2nd XI in Division 8a. In the NECL, Division 3 has 7 teams, as per last season, though there is a possibility that Real Oddies may still drop out.
Treasurer’s Report:
RP thanked Barry Nunn for all his work during his time as Treasurer, and David Stovell for stepping in to take over. DS then distributed the accounts. It had been a reasonable year with a surplus of £2,322. This was not as much as the previous year, mainly due to reduced bar income. We will need to review pricing and cut wastage. The wash-out of the Kwik Cricket Festival also affected our income. There was a significant increase in the amount received from subscriptions, thanks to TC’s work on this. We have enough to see us through the winter, but we do face increased costs for insurance and pavilion maintenance (see Chairman’s report). DS agreed to check our insurance policy to see if players who pay their subs. late are still covered. It was agreed that we should move to an on-line account with DS as the single signatory for the short term at least. We will then investigate/consider the possibility of having two signatories. It was also agreed that the accounts should be audited in the usual way.
The accounts were approved unanimously (proposed: S. Collins, seconded: T. Chambers)
TC then explained his proposals for senior men’s subs/match fees in 2020: these are basically the same as for 2019:
1. retain the £200 ‘all in’ option (no match fees), with an unemployed/student rate of £100. Payment may be by instalment with the agreement of the Treasurer.
2. maintain the subscription for occasional players at £80, with a £10 match fee (unemployed/student rate: £40 plus £5 per match)
3. subs to be paid by 1st June 2020. Anyone unable to comply with this will be eligible to play after 1st June only if they have contacted DS and agreed an alternative arrangement with him.
It was unanimously agreed to adopt this for 2020 (proposed: T. Chambers, seconded: N. Brinded.).
Club Welfare Officer’s Report:
KS circulated a written report. All matters which have arisen have been dealt with appropriately by the CWO in discussion with the club Chairman. The Clubmark accreditation process was successfully completed. KS emphasised the importance of keeping our Development Plan up-to-date.
Election of Officers:
Office Name
President R. Parker
Chairman R. Polley
Secretary N. Brinded
Treasurer D. Stovell
Bar manager M. Parker (to be confirmed)
Ground & Clubhouse Manager M. Purser
Club Welfare Officer K. Spicer
Deputy Welfare Officer/Subscriptions Administrator T. Chambers
Youth chairman D. Wyatt
Women’s chair K. Cutter
Auditor R. Girard
Additional members S. Collins, S. Mills
All elected unanimously en bloc, proposed: R. Polley, seconded: D. Stovell
The positions of 1st XI Captain (TC4), 2nd XI Captain (TC8a) and NECL Captain will all be confirmed by the committee before the start of next season.
AOB:
KS asked if anyone else would like to join the committee. SC suggested a players’ representative – we will consider who to approach.